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registration

Registration is NOW open - scroll down the page & click on the "Register Here" button to register your attendance at the Conference.

Participation is open to all persons interested in any of the wide range of topics relevant to the Fire Service Industry. Those who wish to attend the Conference should access the online Conference Registration Form. Each registrant must fill in a separate form.  Please note that all persons intending to attend the Conference must register, including all delegates, speakers and chairpersons.

Online registration is strongly encouraged. For delegates needing to pay by cheque, please download the Conference Registration Form and send with payment to the Conference Managers. Click here to download the Conference Registration Form.

 Please read through this information carefully before you complete the online form.

REGISTRATION FEE (per delegate)

To view the current foreign exchange rates, please visit www.x-rates.com

Category	Early Bird Before 1 April 2009	Late Registration After 1 April 2009
Delegate	$860	$995
Accompanying Person	$230	$230

Exhibitors should refer to the Exhibition Manual for their registration details and entitlements.
To be entitled to the early registration fee you must have registered and paid by the 1 April 2009

ENTITLEMENTS

Delegates

The registration fee entitles all delegates to:  

• All Sessions
• All official documentation including program book, CD-rom, and list of participants.
• Welcome Reception, Thursday 18 June 2009
• Official Conference Dinner, Friday 19 June 2009
• Morning and Afternoon Teas, daily
• Lunches, daily
• Satchel
• Entrance to the exhibition

Accompanying Persons

Accompanying Persons are spouses and partners of Full Registrants who have registered as an Accompanying Person on a Delegate’s Registration Form and paid the applicable fee. 
This fee entitles the Accompanying Person to: 

• Welcome Reception, Thursday 18 June 2009
• Opening Ceremony, Friday 19 June 2009
• Official Conference Dinner, Friday 19 June 2009

PAYMENT OF FEES

NOTE:  Registrations will not be processed or confirmed until payment in full is received.

Payment may be made by cheque or credit card. MasterCard, Visa, Diners Club and American Express are the only credit cards accepted at the Conference. Please note all transactions by credit card will appear on your statement as payment to conference by THPL.

Cheques should be made payable to International Wildfire Management Conference Australia 2009. Your name and full address should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian Bank. No other currency will be accepted.

Cheque payments will only be accepted until 8 May 2009. After this date, all registrations (including accommodation bookings) must be submitted with credit card payment via the online registration form or by calling +61 2 9265 0700. All cheque payments will incur a A$10 processing fee.

You may not pay your fees by Electronic Funds Transfer (EFT).

ACKNOWLEDGEMENTS

Your registration and payment will be acknowledged via email or post with confirmation of your requirements according to your registration form.  Your registration will not be processed or confirmed if payment does not accompany your form.

You will not receive any further publications before the conference. Your letter of acknowledgment will include any further advice necessary prior to your arrival at the conference.  At the conference you will receive the final program, a list of delegates and other conference documentation.

CANCELLATION AND REFUND POLICY

Cancellations must be notified in writing to the Conference Managers.

Registration Fees:

• Before 20 March 2009 will incur an A$100.00 cancellation fee.
• Before 13 May 2009 will receive a 50% refund of fees paid.
• After 13 May 2009 there will be no refund.

Accommodation:

• One nights deposit must be paid or credit card details given at time of booking to guarantee reservation.
• Deposit is non-refundable at 13 May 2009

Social:

• Payments are non-refundable at 13 May 2009

ENTRANCE TO CONFERENCE

Each member of the conference will receive a name badge on registration.  The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from attendees and reserves the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

AUSTRALIAN VISA APPLICATION

All travelers to Australia, other than Australian and New Zealand citizens, are legally required to hold a valid visa to travel to Australia
Visa’s are either issued electronically (ETA) with nothing appearing in the passport or through application where a sticker is required in the passport (Non-ETA).
It is advised that you apply for your visa as soon as possible to ensure adequate processing time.  The minimum time frame stated for an Australian visa application is six (6) weeks.

For further application details please visit the Conference website, insert conference website address.

AUSTRALIAN VISA APPLICATION SUPPORTING DOCUMENTATION

Delegates applying for a non-ETA visa may present their paid confirmation letter to an Australian visa office to support their application. No other letters will be issued for this purpose. As a conference delegate, you are not guaranteed to be granted a visa.

Types of Visas available for travel to Australia for attending a Conference

A. Short Validity Business Electronic Travel Authority (ETA) Visa
What is the Short Validity Business ETA?
Known officially as the 977 visa.
The Short Stay Validity Business ETA is appropriate for visits to Australia for business meetings, conventions, conferences or a short term project requiring a high level of skill. Business visas are subject to a condition prohibiting work that could otherwise be undertaken by any Australian citizen or permanent resident. It replaces the visa label or stamp in a passport and removes the need for application forms.
ETAs are issued within seconds of being requested through computer links between the Australian Immigration Department, travel agents, airlines and specialist service providers around the world.
In most cases no fee applies to these visas.

Who can apply for this type of visa?

Applies to individuals from the following countries

Andorra	Iceland	Portugal
Austria	Ireland	Singapore
Belgium	Italy	South Korea
Brunei	Japan	Spain
Canada	Liechtenstein	Sweden
Denmark	Luxembourg	Switzerland
Finland	Malaysia	Taiwan (a)
France	Malta	UK (b)
Germany	Monaco	USA
Greece	Netherlands	The Vatican
Hong Kong SAR	Norway	San Marino

Taiwan passport holders can be processed for an ETA only if resident in and applying in Taiwan.
UK passport holders whose nationality is British National (Overseas) can be processed for an ETA only if resident in and applying in Hong Kong SAR.

How long is the visa valid for?

The ETA or 977 visa allows multiple visits (for up to 3 months for each visit) within 12 months of visa grant. 

Application Procedure

Visas can be applied for either online or through participating airlines and travel agents.
In most cases, eligible applicants do not need to go to an Australian mission overseas or fill in forms to apply for an ETA.

When the DIMIA website   www.eta.immi.gov.au is accessed, the visa applicant will see the following heading:  "Welcome to the Australian Government's Electronic Travel Authority System."  At the top left hand side of that screen, the visa applicant will see a tab suggesting that they "Apply for ETA".   The visa applicant should click on that tab and then proceed to lodge their visa application online.  When asked to choose the kind of ETA for their needs, they should indicate that they are applying for a short stay validity Business ETA. 

Once visa processing is complete, the visa applicant will be provided with a personalised reference number to keep. There will be no visible visa in their passport but their visa will exist electronically and will be visible when read at passport control, on their arrival in Australia.  

For more information visit: http://www.eta.immi.gov.au/

Non-Electronic Travel Authority – Non-ETA

Know officially as the 456 Business (Short Stay) Visitor visa.

The 456 Business (Short Stay) Visitor visa can be applied for by completing the Form 456. This form can be obtained from an Australian mission or it may be down-loaded from the Department’s website: www.immi.gov.au/allforms/pdf/456.pdf. A fee applies for this visa.
 
This visa can only be applied for outside Australia.

When applying for a 456 Business (Short Stay) Visitor visa at an Australian overseas mission, nationals of non-ETA countries, will be expected to provide adequate documentation about their background, financial situation and other relevant details as required, regardless of their professional /social status or standing.

What is the 456 Business (Short Stay) Visitor visa?

The 456 Business (Short Stay) Visitor visa is the appropriate visa for individuals who wish to visit Australia to attend a conference / congress / event and do not come from one of the ETA countries, listed above.

Who should apply for this type of visa?

Individuals from countries other than those listed in the table above, non-ETA countries.

How long is it valid for?

The 456 Business (Short Stay) Visa is valid for up to 3 months.

Application Procedure

To lodge an application, the invited event participant must provide the following documentation along with the completed Form 456:
Two recent passport photos;
The visa application charge payment, or evidence of payment – eg: bank deposit slip (if it was deposited in the embassy’s bank account) or credit card receipt (if it was paid by credit card);
A valid passport.

Additional information may be requested and you will be advised by the Mission if this is the case.

Where can I find an Australian mission?

For information on locations and contact details of Australian missions visit the World Index at http://www.immi.gov.au/contacts/overseas.htm

Note

You will be required to substantiate all information provided in your application
You can expect to come under a certain amount of scrutiny as a normal part of the visa assessment process.
As a conference delegate, you are not guaranteed to be granted a visa.

REGISTRATION DESK

The Registration Desk will be located in the Convention Centre and will be operating as follows:

• Thursday 18 June 2009                 1400-1800                           
• Friday 19 June 2009                      0800-1730
• Saturday 20 June 2009                 0830-1730

The Conference Managers will be on-site for enquiries at other times.

INSURANCE

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the conference, or through cancellation of the conference, loss of international/domestic air fares through cancellation for any reason including airline or related services strikes within Australia, failure to utilise pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses (including sickness and accident cover), loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The conference managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.